SUNY New Paltz Vacancy
External Posting (Professional)
Applications are invited for consideration for appointment to the following position:
Department: Development & Alumni Relations
Budget Title: Senior Staff Assistant
Local Title: Stewardship & Scholarships Coordinator
Posting Date: July 23, 2024
Classification: SL-3
Duties: The State University of New York (SUNY) at New Paltz and Office of Development and Alumni Relations invites applications for the new role of Stewardship & Scholarships Coordinator. Reporting to the Associate Director of Stewardship & Scholarships, the Stewardship & Scholarships Coordinator serves as an integral part of a highly successful Development team, whose primary mission is to cultivate new, existing, internal, and external partnerships to advance fundraising goals that match University initiatives and needs with donor interest.
The Stewardship & Scholarships Coordinator is responsible for providing operational support for the Development team’s management of SUNY New Paltz Foundation scholarships and for production of stewardship reports that support and inform the work of the entire Development team. The individual will assist with the stewardship and scholarship program activities to ensure processes and procedures are in place for increased donor stewardship and that scholarship audit requirements are met. The Stewardship & Scholarships Coordinator will continuously evaluate the Foundation’s scholarship program identifying opportunities for growth and excellence, while improving the student recipient and donor experience. The position is multi-faceted, requiring the ability to move easily from one task to another in a fast-paced office environment with time-sensitive projects.
Duties & Responsibilities of the role include but are not limited to:
• Assist with award-related data management, tracking and report production for scholarship programs, keeping applications/materials accurate and updated
• Aid in the development and execution of both targeted and campus-wide scholarship and stewardship communications utilizing various media
• Troubleshoot and provide informational and technical assistance for both students in the application and awarding process and for scholarship committees in the review processes
• Support post-award activities by assisting with award reporting, expenditure tracking and monitoring, coordinating stipends and travel paperwork, and award cycle management
• Assist with stewardship and scholarship related events as needed, in particular the annual Scholarship Reception
• Prepare and circulate written and digital communications for the Office of Development & Alumni Relations for internal and external constituencies, including but not limited to: endowment letters, tax letters, impact reports, recognition signage and lists, and other stewardship publications
• Proofread and edit Development team and stewardship materials and reports as needed
• Work with the supervisor and other administrators to create/maintain essential documentation related to systems and processes in CRM (Blackbaud’s Raiser’s Edge NXT) and scholarship software (Blackbaud Award Management)
• Support the general operational needs of the Development team as assigned by the supervisor and senior leadership in Development and Alumni Relations
• Participate in user conferences and trainings, online and in person, to remain up to date with industry best practices, software changes, et al
• Perform other duties and projects as assigned
Qualifications: Required:
• Bachelor’s degree
• Excellent technical skills
• Proficiency in Microsoft Office, particularly Excel
• Excellent organization, time-management, and oral/written communication skills
• Exceptional analytical, organizational, and problem-solving skills
• Proven interpersonal skills and the ability to work effectively with a wide range of individuals
• The ability to work independently and as a member of a dynamic professional team
• Ability to multi-task and meet conflicting deadlines
Preferred:
• Bachelor’s or Master’s degree in English, Communications, Information Management, or related fields
• Professional experience in a development office and/or university setting
• Experience with the following applications: Blackbaud Raiser’s Edge NXT, Blackbaud Award Management, BrightSpace, Banner, ARGOS
Contact Information: Electronic submissions required. Individuals with disabilities who need assistance with the application process should call (845) 257-3628.
Candidates will be required to electronically submit:
• cover letter
• resume
• contact information for three professional references
Apply at https://jobs.newpaltz.edu/postings/2526
Deadline: Applications will be accepted until the position is filled
Other important information about this vacancy: This position offers full New York State benefits which are among the most comprehensive in the country; see them here: https://www.suny.edu/benefits/benefit-summaries/. The State University of New York at New Paltz is a highly selective, public University that is recognized regionally for the strength of its academic programs. It is located in the beautiful Hudson River Valley with easy access to New York City and other nearby recreational and cultural amenities.
SUNY New Paltz recognizes the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work here is to accept an invitation to participate in the growth and development of all campus members—students, faculty and staff. The University’s commitment to inclusive excellence is an important part of our mission of public education and our culture. New Paltz continues to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply. All people with disabilities are encouraged to apply.
The State University of New York at New Paltz is an AA/EOE/ADA employer.
Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the University Police Web site for the complete Annual Security Report (Clery Report) at https://www.newpaltz.edu/police/clerycompliance/annual-security-and-fire-safety-reports/
Web Site: https://jobs.newpaltz.edu/postings/2526
