Miscellaneous Expenses: Only actual, reasonable, and necessary business related expenses will be reimbursed and must be properly indicated on the travel requisition and justified on the travel expense report.
~ Reimbursable - Business related expenses such as:
- Telephone calls
- Internet connection fees
- Baggage transfer/storage
- Supplies/materials
~ Nonreimbursable - non-business-related expenses such as:
- Speeding fines
- Parking tickets, e-z pass fines
- Laundry, valet services
- Entertainment, such as in-room services and
- Other personal charges
Incidental expenses such as tips to bellmen, porters, hotel housekeepers, etc. continue to be included in the per diem allowances.
Personal expenses, such as speeding tickets, parking violations, laundry, valet, movie rentals, theater or banquet tickets, entertainment, and transportation to and from meals are not reimbursable.
Travelers must provide original paid receipts with expense reports. All incidental expenses require a receipt, per list below.
| EXPENSE TYPE | DOCUMENTATION REQUIRED |
|---|---|
| Any charge on a State Travel/Net Card | Receipt |
| Transportation by common carrier (train, bus, airplane, subway) | Ticket stub if purchase price is printed on the stub; receipt and ticket stub if purchase price is NOT printed on the stub |
| Taxi | Receipt |
| Rental Car | Receipt showing dates and times |
| Tolls - EZ Pass | EZ Pass statement showing applicable charges |
| Tolls - Cash | Receipt |
| Gas | Receipt |
| Hotels | Receipt |
| Miscellaneous & Incidental Expenses | Receipt |
